ScanFile is a professional document management solution which provides simple and speedy index, storage and retrieval facilities for scanned and electronic format documents.
The design philosophy of ScanFile is ease of use - making all the functions required of a document management system readily available using a screen design that is intuitive. At the heart of ScanFile is the folder toolbox. All searching, scanning and editing can be carried out from the toolbox by selecting the option required and then using the displayed tools at the foot of the toolbox. Up to five index fields can be assigned for each folder, and this indexing can be enhanced by adding keywords to the folder. Multiple keywords can be assigned to each document, and the keyword search allows 'AND' or 'OR' searching.
All the tools necessary for viewing your documents are readily available. You can choose the document you wish to view from the HitList, which will be produced as a result of a search. Once the document is displayed, you can page through it, rotate and zoom the document by using the tools on the left of the ScanFile window. Up to 4 Image display windows can be opened at any one time, and these can be independent of the folder you are currently working in. You can also add annotations, such as a highlight, lines, or add a text annotation at any time. Within a folder - or even within a document, you can mix scanned pages, imported electronic format documents and COLD information, giving maximum flexibility to how you wish to store and relate your documentation.
ScanFile Version 7.0 Feautures
Fast and Secure Document Management
The latest ScanFile version offers new solutions and strategies for implementing an enterprise wide document management solution. ScanFile v.7.0 is the result of extensive collaboration with our partners and customers to meet their requirements.
Extended Indexing Fields
Up to 10 index fields are available for more sophisticated storage.
Extended Office Integration
Direct archiving into ScanFile from within PowerPoint, Access and Outlook is added to existing Word and Excel abilities.
Extended User Rights Definition
Access rights for both single users and groups can be modified either selectively or based on folder rights.
Forms Recognition (option)
Automatic recognition and indexing of a document by reference to both style and position of a logo and/or Keywords.
OCR and Barcode Combination (option)
Comprehensive opportunities that allow:
- OCR recognition
- Barcode reading according to zone positioning
- Checkmark recognition
- Enhanced font recognition (Omnifont)
Audit Trail (option)
Administration ability to selectively log any system activity.
Document Routing (option)
Allows processing routes to be specified, workstation actions to be instructed and timeout responses to be put in place.
VNP - Virtual Network Printer (option)
Fast conversion of documents into TIFF, which may be in parallel with a physical print job.
Server Based Scheduler
Scheduled polling that automates several document import and update opportunities.
Duplicate Index Schedular
Documents identified by the same index structure can by combined into one.
Wallet Viewer
Diverse documents can be copied to a user wallet. This can be transmitted or written to transportable media. A "License Free" viewer enables full remote usage.
