Simply put, File Conversion means EDI does your document scanning for you. We use the latest digital imaging software, OCR scanning technology and powerful scanning hardware to convert your paper documents to an electronic file format like PDF or TIF, delivering the highest quality product at a competitive price.
How do Empire Document Imaging’s file conversion services benefit you?
Let us count the ways…
1. You save time.
We do the grunt work, letting you focus on more important tasks…like running your business.
2. You conserve space.
We can scan up to 20,000 pages onto one CD-ROM so you can get rid of those ugly, shin-banging, overflowing messes commonly known as file cabinets. You’ll be amazed at how big your office really is!
3. You improve document security.
Digital documents are user-authenticated and password-protected. Can you say that about your existing paper files?
4. You improve organizational efficiency.
We index your digitized documents the same way you file them by hand, only you no longer have to spend countless hours searching, copying and refiling those paper documents. Do a simple search and retrieve right from your computer, then do what you want with the document in a matter of seconds.
5. Controlling your documents becomes SO much easier.
Critical documents can’t get lost on someone’s desk or thrown away by accident. You can access them anytime, anywhere.
6. You achieve higher levels of customer service.
Answer your customers’ questions immediately. No more frantic searches for the proper documents as your customers wait on the phone or worse, wait for you to call them back. Immediate answers make for happy and satisfied customers. And happy, satisfied customers enhance your whole corporate image.
7. You reduce capital and operating expenses.
- No more file cabinet purchases.
- No more leasing of storage facilities.
- No more employee time lost searching for misplaced documents.
- Reduced copying costs.
Document Storage and Retrieval Options
Once we convert your paper documents to the standard format, we can store and distribute them in the way that works best for you:
- CD-ROM
- Single user machine
- Internal network (Intranet)
- Public access network (Internet)
What’s Included With EDI’s Document Scanning Services?
- We completely prep, scan and INDEX your documents.
- We perform QUALITY ASSURANCE CHECKS to ensure that we’ve properly scanned each document.
- We de-skew, de-speckle, crop and perform other imaging processes to make your scanned image even better than the original.
- We customize the INDEXING of each document to your unique specifications.
At Empire Document Imaging, we provide you with our affordable and highly efficient file storage solution using our thorough yet simple four-step Document Scanning process:
Step 1: ASSESSMENT AND PLANNING
An Empire Document Imaging representative will sit with you and your staff to assess your current file storage problems and tailor the solution that best benefits your organization.
We create the master plan, including such details as where the scanning will take place and in what format the digitized images will be.
We take our responsibilities in handling your files—and our commitment to their confidentiality—very seriously, and we spell out all the details in our written contract with you.
Step 2: SCANNING
At a site determined in the planning stage—at either your location or our office, but never interfering with your staff or daily activities—we prepare and electronically scan your paper files into digital form.
We don’t just image the “normal” pages, either. We image the entire file, including any "post-it" notes stuck on documents and the file folder itself.
Step 3: STORAGE AND RETRIEVAL
We can place your newly digitized documents on your office PC with the files electronically stored in CD-ROM* format for easy access. For general and archival needs, we store the digital images in a TIF or PDF format.
*Service requires Windows 95, 98 or Windows NT and a CD-ROM on your office PC.
Step 4: TRAINING
After we’ve scanned and converted all your files and documents to their digital form, our service representatives will train you and your staff on the proper ways to access your imaged documents.
The end of chaos is just a call away...
Why frustrate yourself and your staff further with the chaos that is your existing filing system? If your current records and files are a mess, taking up valuable storage space or inconveniently locked away in an inaccessible storage facility, Empire Document Imaging can help. We’ll be happy to visit your office, provide a detailed demonstration of our services and let you know how we will solve your document storage and access problems.
Call Empire Document Imaging today at 888-868-2268, or send an e-mail to info@empdocimg.com to request your free estimate or to set up an appointment.
You’ll be glad you did.
